GMGA BYLAWS
Changes Passed by the Board of Directors
May 12, 2007
Changes to the bylaws, positions, committees and procedures are in italic type:
Article IV Board of Directors
Section 4. The President, the President-Elect, the Vice President Elect, the Treasurer, and the Secretary shall comprise the Executive Committee, and shall conduct the business of the Association in the intervals between scheduled meetings of the Board, and shall be convened at the call of the President. The Executive Committee vote may be taken in person, by telephone, mail or e-mail. The President shall report Executive Committee actions to the Board at the next scheduled Board meeting.
Article VI Voting
Section 2. All elected members of the Board, Officers and Directors, shall be voting members and all appointed members are advisory.
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Treasurer: The Treasurer shall be elected for one year and shall receive and be the depository for all monies of the Association, maintain appropriate accounts, make disbursements, at the close of each fiscal year shall have the Association books audited by a Certified Public Accountant. The Treasurer shall provide financial reports at each meeting of the Board of Directors, provide the Certified Public Account’s report to the Board and present the financial reports to the general membership at the January Annual business meeting.
Finance Committee: The Finance Committee shall consist of a Chairperson, appointed by the President, and up to five committee members appointed by the President. This committee shall have oversight of all financial activities, to include all revenue from sales of merchandise or services, and to solicit gifts and donations.
Long Range Planning Committee: The Long Range Planning Committee shall consist of a Chairperson, appointed by the President, and shall consist of the Chairperson of the Communications, Membership, Project Funding Committees and other members as deemed necessary. The Committee shall develop and devise as necessary funding and shall be advocates for new/additional activities to strengthen and expand the Association’s interest for a five year period.
Book Sales, Education, Seed Sales Committees: dissolved.
ADM.5. Fiscal Year: The fiscal year of the Association shall be from January 1 through December 31 for accounting purposes. The calendar year shall be used as the timeline for other Association functions such as membership renewals, terms of office, et al.
ADM.7. Standing Committees: Standing Committees shall be established for Bylaws, Communications, Finance, Long Range Planning, Membership, Nominating, Programs, and Project Funding. Other committees shall be established as required to conduct business.
ADM.8. Additional Positions: Positions such as Newsletter Editor, Historian, Parliamentarian, Public Relations, Merchandise Sales and other positions, as required, shall be appointed by the President.